Virtual care suitability checklist

This will help you decide if virtual care is suitable for you and your consumer.

Where clinically appropriate, virtual care is safe and effective and can be used across all healthcare settings, providing benefits to consumers, clinicians and the healthcare system.

Many consumers appreciate a hybrid approach that combines in-person and virtual care. However, it is important to assess if virtual care is suitable at each stage of their journey. For instance, a virtual appointment may work well when renewing a prescription, but an in-person visit may be necessary if a physical assessment is required.

92% of consumers rated their virtual care as better or the same as in-person care*

Based on 53,615 myVirtualCare consumers between July 2021−June 2024.

Consumers are partners in their healthcare. They should feel empowered to assess their own suitability and discuss whether virtual care meets their wants and needs. The checklist can help start this conversation.

Reviewing the HETI module Determining the suitability and appropriateness of virtual care with consumers, may also support decision making.

Using the virtual care suitability checklist

The series of questions listed below will help you to decide if virtual care is suitable for you and your consumer. The checklist covers topics such as the health system, service and other factors, to ensure person-centred, appropriate care.

Each section lists considerations and links to more information to help answer the question. The list is not exhaustive.

A 'no' response does not mean virtual care should be ruled out. If you answer no, speak to your manager or virtual care manager or lead. They will help to address your specific needs.

You can use the checklist and your responses to discuss the suitability of virtual care with the consumer.

Service considerations

Question Response

Operations, governance and processes

Does your service have workflows and processes to support virtual care delivery?

  • How are appointment details confirmed with the consumer?
  • How is monitoring equipment dispatched and returned?
  • Are virtual appointments scheduled in a block or adhoc?
  • Is virtual care embedded in your clinical governance?

More about implementing virtual care

Clinically appropriate care

Can the clinical goal of this interaction be safely achieved virtually?

  • If a physical assessment is required, can a local clinician or carer conduct the physical assessment?
  • Can discussion of test results or next steps be done virtually?

More about clinical appropriateness

Escalation

Does your service have a documented process for escalation?

  • What is the process for clinical deterioration?
  • What is the process if there are technical issues or downtime?

More about escalation pathways

Clinician confidence

Are you confident that you can deliver safe care virtually?

  • Can you guide consumers or support people through assessments, if required?
  • Is the information available, such as verbal answers, visual cues and biometric data, sufficient to make clinical decisions or detect deterioration?
  • Are you experienced in delivering care virtually?
  • Does your service provide support, such as supernumerary virtual shifts or buddying?
  • Does your service have a culture of fostering innovation?
  • Are you able to build rapport with consumers virtually?

More about communication considerations

Health system

Does virtual care meet a health system need?

  • Is there a statewide, district or local strategy promoting use of virtual care?
  • Will virtual care help consumers access care? For example, will virtual care remove geographical barriers and stigmas or increase convenience?
  • Will virtual care support equity of access to healthcare?
  • Will a virtual interaction allow consumers to receive care sooner?
  • Does virtual care support health system efficiency? For example, will it affect the number of interactions the consumer will have? Does it best meet their needs?

More about equity of access

Space

Is there a suitable space where virtual care can be delivered privately?

  • Do you have access to a private clinical space?
  • Have you considered using non-clinical settings?

More about suitable space

Technical considerations

Question Response

Hardware and equipment

Do you have access to the required hardware for virtual care?

  • Do you have access to hardware, such as webcams, headsets and smartphones?
  • Are clinical peripherals, such as intra-oral cameras and probes, available where the consumer will be?

More about hardware

Software

Do you have access to the approved software for virtual care?

  • Do you have access to your service videoconferencing platform?
  • Do you have access to your service remote monitoring dashboard?

More about software

Internet

Do you have access to a stable internet connection?

  • Do you have access to consistent mobile internet or Wi-Fi?
  • Is your connection's speed and reliability suitable?

More about stable internet connections

Technical confidence

Are you capable of using the technology appropriately?

  • Have you practiced using the technology in a non-clinical or simulated environment?
  • Have you completed training in software platforms?

Note: consumers are more concerned about your clinical knowledge than technical skills.

More about training

Troubleshooting

Are you able to troubleshoot common technical issues?

  • Do you know how to get technical support, if needed?
  • Are you confident to support the consumer troubleshoot problems, if required?

More about technical support

Consumer considerations

Question Response

Choice

Is the consumer comfortable using virtual care?

  • Has virtual care been offered to the consumer?
  • Does the consumer know why, when and how virtual care is used?

More about consumer support

Training: Introducing virtual care in consumer conversations

Space

Does the consumer have access to a suitable space where care can be received privately?

  • Are local facilities, such as hospitals, Aboriginal Medical Services, primary care providers (general practitioner) or libraries, available for virtual care calls?

More about suitable space

Technology

Does the consumer have access to technology and are they confident to use it?

  • Does the consumer have a smart phone, tablet, computer or smart TV?
  • Does the consumer have their own remote monitoring devices?
  • Does the consumer have access to a stable internet connection?
  • Can the service provide a device or internet package, if needed?

More about remote monitoring technology

Support

Does the consumer have access to a friend, family member, carer or local support worker to assist, if required?

  • Can a support person help overcome any physical, mental, cultural, social or cognitive barriers?
  • Can a support person provide access to technology or a safe space?

More about helping consumers access virtual care

Communication

Does the consumer have all the information required for an effective virtual interaction?

  • Has the consumer been provided with instructions on how to access and use hardware and software?
  • Does the consumer know who to contact if they have an issue?
  • Has the consumer been provided with troubleshooting information?

If you answered yes to all checklist items, virtual care is suitable for you and your consumer.

If you answered No or unsure to any item, please contact your service manager or virtual care manager for help. They may be able to assist in overcoming any barriers to delivering care virtually.

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